Itinerary Planner
The success of your business depends on how efficiently you can customise tours and create memorable holidays for your clients. With FIT numbers growing and groups becoming more specialised you need flexible, intelligent systems that take care of the essentials so you can focus on the detail that puts your tours above the rest.
The Itinerary Planner Module was the first system designed exclusively to meet the needs of the FIT and special interest tour market. It allows you to plan and manage tours varying from an itinerary for an FIT to a large-scale series tour. Each itinerary can be tailored and presented in a highly customisable Word Document format. You specify the style and the content.
Large series tours can be managed by creating a tour template from which you can manage passenger lists and individual requirements, as well as printing vouchers and reporting for your cost management.
Key Features
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Centralised database stores vouchers, quotes and itineraries
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Keyword search for products and services
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Pre-defined voucher and itinerary notes for each service
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Easy drag and drop function allows you to quickly create tours
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Professional, laser-printed vouchers customised for your brand
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Detailed user guide with step-by-step, fully illustrated instructions for common tasks
- Generate automatic emails for a whole tour based on templates and customise before it is sent
- Automatically generate emails to suppliers requesting reservations
- Export itineraries and vouchers to pdf or Word for easy emailing and customisation
- Easy rescheduling - alter dates, add people or easily reschedule an entire tour
- Manages multiple wholesale rates for the same product
What do our customers think?
"IBIS has radically improved our tour processing time – it is reliable, easy to use and means that we can grow our business without needing extra staff."
Trish Abrahamson,
Naturally New Zealand Holidays, Christchurch
System Overview
Tour Planner Screen
This screen is actually made up of two separate parts. On the left is the Product Explorer where you manage all products available for your tours. On the right, the Customer Tour screen - this is where you simply drag and drop products from the Product Explorer to build your itinerary.
The Product Explorer can be customised to suit your business. Products can be grouped in any combination of Region, Operator, Category and Price Code. From the Product Explorer you can also print reports of the pricing of all of some of your products.
Reservation Screen
Use this screen to add particular details for a single reservation - for example a hotel booking for 5
nights with breakfasts included. Separate note fields are used for
storing operator information, client information and itinerary notes. Reservation status is also managed from here so you can easily see if you have a requested, wait listed, or confirmed reservation at-a-glance.
The handy Send Email button automatically generates an email to the activity or accommodation provider which includes details of the reservation - saving you time and no double-handling.
Clip Manager
Customise your client's itinerary with extra notes and details - without a lot of extra work from you! The Clip Manager is a handy resource from which you can file snippets of text or 'clips' in order to produce a detailed, comprehensive itinerary. The handy drag and drop function allows you to quickly add snippets to an itinerary or build up your clip library by inserting text from a website.
Itinerary Documents
Take advantage of the unlimited possibilities your customised itineraries can offer and really make your company stand out from the competition!
Easily create an automatically generated itinerary from stored notes about each product. The itinerary can be exported to Word for editing purposes, printed straight onto your customised letterhead or emailed directly from IBIS - the possibilities are endless.
Add on Modules
Accounts for Inbound System
Voucher checking screen allows you to verify your invoices from Operators are accurate.
Easily click through to booking details from the invoice settlement screen.
Invoice clients and calculate margins with detailed reporting.